Weekly schedule, etc...
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We haven't had too many scheduling issues so far, but I want to make this an ongoing, up-to-date scheduling post.
Some questions:
* Have Ruth and Felix been showing up on Saturdays? Are there people scheduled to come in who have not? And what do we do in those cases.
* Whenever we have Sunday movie nite, Harv wants to switch to working the Saturday before. We will need someone to work Front Desk on those Sundays.
*Anythine else? -
This is awesome. Thank you for getting this started. Seriously - thank you!
I just went through and altered the calendar in the following ways:
(1) I set the default view to the current month
(2) I turned everyone's hours to "all-day" events - to make the month view easier to read
(3) I started entering codes to indicate the roles people were going to fill on a given night.
I did (3) in the following way:
(01-SM) = Shop Manager
(02-FD) = Front Desk
(03-M) = Mechanic
(04-V) = General Volunteer (cleaning at shop or Jr. Mech.)
(05-PS) = Parts Manager
By placing these codes in front of a name, our roles that night are dilineated (subject to who actually shows up on a given night).
I will add Janina and Linda to the list of people who can edit/change the calendar when I get a chance.
Here is a link to the calendar:
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1. Felix has stopped showing up. I believe he has been off working on beer and Schwinns.
2. There are more people who have not been showing up on some days and usually an hour to two hours late on days they do (I don't remember their names off hand).
3. Ruth quit. Apparently she was only there for one day, and that was all she originally intended on doing.
4. Eddie quit officially. He emailed Josef, and Josef emailed us on it.
5. I think that desk duty and shop management should be one in the same. I have had two accounts where I am keeping track of how many people are in and out and how much money should be there and end up having an improper amount of paperwork. This task should only be handled by a core volunteer.
My two cents. -
I am going to tentatively place myself on the Saturday calendar. So, I'll be shop manager on Tuesday and a mechanic on Thursday and Saturday.
We really need a process (or someone) to call out volunteer list and fill gaps in our schedule, que no? That Excel file with everyone's name, number, and email address is still floating around my hard drive.
I will try and brush everything up tomorrow at work and offer it up for everyone to download and use. -
I just added two upcoming events to this Google Calendar.
I wouldn't mind being the online event posting person, BTW. I could manage the bikeoven.com and the google calendar. I would jsut need a description of the ride and event from the promoter/organizer - in email or over the phone. -
Too many schedules now.
Can't we have just one?
I got several emails today with several different calenders.
I liked it better just having one.
No offense, but the only one I look at and understand what the hell is going on is the first google work schedule.
Can't we just add our events on there?
I seriously won't remember to look in twelve different places to know what's going on. -
Alright, one calendar.
But! Which calendar? Google Calendar? The BikeOven.com calendar?
Like I said above, I can post events to both.
The Google Calendar is for scheduling volunteers, and is for us (the people working at the Oven) to coordinate and plan our hours.
The Bikeoven.com calendar is being used by me to show what is happening at the Oven to the anyone interested in visiting our web-site (i.e. the world).
One is more private, the other is more public.
If I could unify all of this stuff (forum, calendars, etc.) onto one page - that would be helpful, right? I can't take care of it right now, but I will ask Rev Dak and Czara for some help.
That way, you'll only need to go to one place to get all of this info. -
OK... someone clue me in, where is this freakin google work schedule? How do I find it?
Steve the mushroom growing in the dark.... -
OK... I found it... but what are the abbreviation's? ie (01-SM) (03-M) If they mean sado masochists or shop manager, mechanic or mother? is there a reason that it's not on the other days? I use to be on the schedule for Thursday, but now I'm not... duh??? I could wrench on Monday if that would help.
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We don't have to use those prefixes, but I thought I'd try and differentiate the different roles:
(01-SM) = Shop Manager
(02-FD) = Front Desk
(03-M) = Mechanic
(04-V) = General Volunteer (cleaning at shop or Jr. Mech.)
(05-PS) = Parts Manager
Alternative definitions:
SM = Stupid Mutha Fucka
FD = Fat Dumbass
M = Monkey
V = Volunteer
PS = Piece of Shit
What do you think? -
Shop manager and front desk should be the same duty.
Just my opinion.
Makes things go easier. -
Steve Campos told me today (Saturday) that he's leaving for Texas tonight, for an unspecified amount of time. He has a brother there who has some health issues and he wants to spend time with him. I took him off the various calendars. One of the topics I'd like to bring up at the meeting is how to get new mechanics into the Oven...
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I have sent an e-mail to everyone with regards to tongiht's schedule. I am supposed to be front desk person, but I can't make it tonight due to work related issues.
Thanks -
I made up a weekly schedule for volunteers, to keep track of hours/days etc...and sent it out. I didn't get any feedback on it...let me know if you like it or not, and feel free to change it up.
-ARthur -
To satisfy everyone concerned, I have a scheduling proposal. While this is not possible to implement now, I hope we can ASAP. Two phases:
First phase is to recruit more volunteers. This in itself is a tall order, considering that we are still losing more volunteers than we are gaining, but we must continue to expand our ranks.
Second phase is to expand our hours and have two shifts. First shift, the "opening" shift should be from 5:00pm to 8:00pm. This allows time to clean up if necessary, move stuff outside, and set up. Second shift should be from 8:00pm to 11:00pm and will include all closing procedures.
I think it is too much work for one shift to open and close and do all the extra work involved in those labor-intensive operations. -
Is there an online calender yet?
I mean just one?
LOl! -
Yes, there is one schedule, it is here:
http://www.google.com/calendar/render?tab=oc&gsessionid=RNqM70SqbcY&pli=1
You all should have access to view and change it. I believe it is up to date, possibly except for Janina's schedule, which changed recently - and Jon, who right now has an erratic schedule.
Also, here is our contact list:
http://spreadsheets.google.com/ccc?key=pqcla1dGSjRyoXon260qORw&hl=en
click on the bottom tabs to see lists of bakers, volunteers and friends.
I still haven't heard back from people about my excel spreadsheet to keep track of people's weekly hours. Did you receive it? Did you hate it? -
It's too much for me to keep track of.
If there was one place to post everything.
One site and on one page I know I'd be a lot happier. -
What is the link to the weekly hours log spreadsheet?
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I emailed it to everyone after the last meeting. Either no one responded or no one got my email. Harv I'll email it to you again. I'd post it on my site to download, but I'm having trouble uploading to my site.
Can I upload to the Bike Oven site? Does anyone know how? -
You guys are going to kill me. I can't make it tonight again - work.
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It appears the calendar has been changed and only Jon and Brian are working, so there will be no experienced mechanics working. I guess Josef can't make it down. Can anyone else make it down? Also, does Jon have keys? Who will open?
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Also, if anyone makes changes to the online calendar, post a notice on the forum so we know who made the changes and what the changes are.
I just looked and there were a whole bunch of changes from the schedule I posted after Tuesday's meeting, and I don't know what is correct now. I changed it back, but maybe I'm wrong.
Right now only the core people can make changes, but everyone who was at the meeting can view the calendar. -
Arthur, thanks for keeping on top of this.
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Does anyone know if there's a way to embed our Google schedule and contact list onto our forum or site?
By the way here is their address, since I don't think they are anywhere here:
Calendar:
http://www.google.com/calendar/render?tab=oc&gsessionid=RNqM70SqbcY&pli=1
Contacts:
http://spreadsheets.google.com/ccc?key=pqcla1dGSjRyoXon260qORw&hl=en&pli=1 -
By the way, I added Josef as SM on Thursdays...I guess it should have been there all along...sorry.
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Hey... just in case I missed telling everyone, I will be out of town the 8th thru th19th... going up north to see ths fam...
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By the way, what is our Christmas/New Years schedule? What days will we close -- Xmas/NY Eve?
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It looks like just Kalie and me at the shop today, Saturday. It would be great if we got some help this afternoon. We need to prepare for the art show tonight, too. Thanks.
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Does anyone know how to get in touch with the recording/rehearsal studio next door?
We have two movie events this week (Thurs and Sunday), and we need to make sure that Gwar won't be playing while we're trying to enjoy our cinema experience.... -
Also, here's something to get a consensus on...should we see about turning on the hot water heater so that we can wash our hands with hot water? I figure we should ask Hector about it first. Or does no one care?
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just let me know if/when we have the OK. I'm pretty sure Its a simple electric water heater so as long as the wiring is correct its no big deal to turn it on/off. Let me know and I'll do it.
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JUST WANTED TO SAY YOU GUYS ARE AWESOME IN KEEPING THE "BIKE OVEN" A WELCOMING PLACE TO COME TO. OVER THE PAST TWO WEEKS, EVERYONE HAS REALLY PULLED TOGETHER AND THE EFFORTS ARE SHOWING TO BE THE OLD ENERGY IS BACK...HOPEFULLY TO STAY!
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2Bit ,who are you?
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I am, we are, you know me, you know us ... ; )
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Goo goo g'joob.
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2BIT = Leticia and/or Maija/Maya
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I guess this is turning into the Arthur miscellaneous questions section...
Veronica asked me to see if anyone found a remote control for the DVD player since the last movie screening. She thinks she may have left it at the screening of La Aventurera. Let me know if any such thing has been found. Thx. -
yup, i've seen it at the Oven. I don't know if it is still there, but I do recall seeing it the past few weeks.
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Ah, ok. If anyone finds, please set it aside for me or Veronica.
Thanks. -
It would probably be a good idea to have a lost and found box.
I'll see if I can bring in something. -
We've got plenty of boxes and bins. Makeit noticeable and tell everyone about it, and whammo. We've already got some sweaters, etc. left behind.
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Winona just emailed me that she has to get some surgery done, so she won't be in on Saturday, so we need someone to run front desk.
I've been sick all week, so I can cover only if I'm feeling well enough. Can anyone else commit to Front Desk on Saturday? -
"Also, here's something to get a consensus on...should we see about turning on the hot water heater so that we can wash our hands with hot water?"
Be careful what you wish for, Arthur. Now we have hot water. ONLY hot water. And it comes out of the formerly cold water tap. The hot water tap is turned off because the faucet leaks. When I get some time (hahaha!) I will see if I can fix the leak so we can have both kinds of water. Meanwhile, wash up quickly before the water gets really hot and takes your skin off.
BTW, the above comments apply to the sink outside of the bathroom. The bathroom sink has hot and cold water. -
HHSA - Harv Hand Stripper Association!
Muwahahaha! Our goal is domination of Montecito Heights through the judicious application of scalding hot water!!
Our plans are working! Hhsa! -
Harv would like to have a google spreadsheet that keeps track of our money, basically something like the spreadsheet that Janina emailed us today, but online.
What do you think? If you guys are alright with it, I can set it up and give access to just a couple of us. -
What software is required to read her spreadsheet on the IMAC? Linda said she was able to read it on her MAC and I have a copy of Microsoft Office for Mac around some where. If the version is too old maybe someone can locate a newer version. Seems like it would be easier to load the needed software instead of recreating the spreadsheet, copying all the forumulas, etc as there will be other spreadsheets - so you want to recreate them each time in Google - seems like a lot of duplicate work to me..................................
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For Janina's software we would need Microsoft Excel. Not a problem to install, I can install it, I know Josef said he'd install it.
I can create something like that in Google and we can access it online from anywhere. I don't mind creating it if people think it's worthwhile.
On the plus side, we'd never have to back it up, unless Google gets zapped. The info is probably safe there, I would guess...
Any thoughts, yay or nay? -
Yay. With such an online spreadsheet, any of us holding cash could update (or correct) the spreadsheet and/or see at a glance what our cash position is. The spreadsheet should contain formulas in a "totals" column to indicate monthly totals, and maybe a running annual total. It would preclude the necessity for Janina to work up and provide a balance sheet, if expenses could be incorporated as well.
BTW, my computer running Windows 98 had no trouble reading Janina's original spreadsheet. I have Excel on my computer, so I guess PCs and Macs are compatible on Excel spreadsheets. Although I much prefer using Microsoft Works spreadsheet running under DOS 5.0. hahahaha... -
I need someone to cover my shift this Tuesday (3/18) & the next (3/25). It's the last 2 weeks of the month which is the busiest time for me at work.
Thanks! -
As a rule I can't work Tuesdays, maybe Natasha can come in, her email is getnatasha something, it's on the contact list.
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